Leading by example in the classrooms and laboratories, on the playing fields, theater stages, dance floors, art studios, or behind the scenes, Thayer Academy's faculty and staff members continue the tradition of excellence, achievement, and inspiration that has characterized our school since its founding in 1877. If you would like to join our community, please contact us. Thayer Academy is an equal opportunity employer.
- Upper School Registrar/Assistant to College Counseling
- Director of Southworth Library
- Maker Space Coordinator
- Database Administrator
- Alumni Relations Summer Intern
The Upper School Registrar/Assistant to College Counseling works extensively with Upper School academic data and assists the College Counseling department with all office functions. The Upper School Registrar/Assistant to College Counseling reports to the Upper School Director and the Director of College Counseling. This is a full-time, hourly position.
- Ensure the integrity, accuracy, and security of all academic records of current and former students.
- Oversee student course registration and course enrollment.
- Maintain student paper files.
- Maintain and organize scanning and archiving of permanent records.
- Maintain up-to- date course schedules and catalogs.
- Supervise and maintain the online distribution of grades and comments, ensuring accuracy of GPA’s and honor rolls.
- Audit transfer credits and track student progress toward graduation, and produce official transcripts.
Assistant to College Counseling Duties
- Support college counselors’ work with students throughout the college application process
- Schedule and coordinate college visits, including online calendar (approx. 130 between Sept-Nov).
- Work with the college counselors to create and implement College Counseling programs and activities.
- Maintain CC appt. calendar for College Counselors.
- Email reminders to students of upcoming college visits and maintain department bulletin boards and digital sign.
- Ensure that both TA and transfer transcripts are uploaded accurately to Naviance.
- Upload and manually enter standardized testing in Naviance.
- Produce/update Thayer Academy School Profile each year and upload to Naviance.
- Assist teachers with recommendations in Naviance.
- Upload and transmit all necessary documents to colleges on behalf of the students as approved by the assigned college counselor.
- Upload course curricula to NCAA Clearinghouse.
- Assist department in preparing food service requests for special events.
- General office responsibilities and other duties as assigned by the Director of College Counseling, including assistance in preparing materials for Board meetings and Head of School.
- Provide updated materials to Communications for the TA website.
- Provide administrative support for all college counselors, as needed.
- Assist division administration with special projects and mailings.
- Bachelors Degree preferred
- Experience in database management, preferably in school and academic related fields
- Familiarity with Blackbaud and/or “OnProduct” Suite, Class A scheduler, Naviance, or other online application platforms
- Skill with constructing and updating a master school schedule
- Ability to maintain confidentiality with regard to school records and other sensitive information
- Excellent verbal and written communication skills
- Demonstrated strong interpersonal skills with focus on customer service
- Dedication to and timeliness with all deadlines
- Excellent coordination and collaboration skills
- Strong attention to detail
- Flexibility and willingness to learn new skills
ApplicationsInterested Candidates should send a letter of interest and a resume to Mr. Thad Robey, Director of College Counseling (email@example.com).
The Director of the Southworth Library is responsible for the overall administration of the Upper School library and its role in the school community. He/She supervises other library staff (two, plus parent volunteers) and manages the day-to- day operation of the library, including the delegation of many of the responsibilities listed below. The Director of the Southworth Library reports directly to the Upper School Director.
- Ensure that the Southworth Library is a welcoming, service oriented place.
- Establish library services, programs and operations, which support Thayer Academy’s mission.
- Evaluate programs, services, facilities and materials to ensure optimum use.
- Develop and implement library policies and procedures.
- Develop short- and long-range goals for Library services, collection, organization and staffing.
- Serve on Thayer Academy standing committees (i.e. Upper School Department Heads, Tech Committee).
- Submit annual End-of- Year Report to Headmaster and Upper School Director.
- Plan, create and maintain the Library’s web site, including source access for students and faculty.
- Oversee library automation program, including cataloging, circulation, and processing.
- Provide reference service to students and faculty.
- Work with OIT on maintenance and upgrades of system.
- Select and maintain materials and technology that support the school curriculum and educational philosophy.
- Evaluate, select and catalog new materials and equipment.
- Adhere to and understand the issues of Fair Use and Copyright in the distribution of materials.
- Supervise inventory of collection.
- Supervise and train library professionals and staff (2); hire new staff in collaboration with Upper School Director.
- Conduct regular staff meetings.
- Set and review departmental and individual goals annually.
- Communicate directly and regularly with staff.
- Work collaboratively with other librarians.
- Conduct evaluation of librarians; maintain current job descriptions, goal statements and evaluation process.
- Encourage staff to stay abreast of professional developments through professional reading, continuing education opportunities, and conference attendance.
- Provide individual and group instruction on library use, research skills, and responsible use of information.
- Collaborate with faculty to improve students’ information literacy skills.
- Encourage use of critical thinking skills.
- Foster intellectual curiosity and a love of reading in students.
- Promote use of diverse information sources and teach the appropriateness of each.
- Help faculty in all departments to design and evaluate research assignments.
- Manage Research Curriculum Map with an aim toward expanding level of research performed at Thayer Academy.
- Provide feedback to division heads/department heads concerning information and research instruction and student competency. Suggest areas that need improvement and recommend solutions.
- Prepare and administer budget that reflects the needs of the school community.
- Supervise purchase of books, periodicals, and equipment.
- Plan for future needs of Library with regard to technological equipment, furniture, space, and services.
- Act as departmental leader by staying abreast of technological and professional developments.
- Participate in professional development opportunities, classes, and conferences and stay current with professional journals.
- Participate in professional activities, organizations and conferences.
- Cooperate with graduate schools to provide practicum and intern experiences, if possible.
- Develops good, working relationships with all members of the Thayer community: students, faculty/staff, and parents.
- Welcomes challenges and is willing to learn and grow.
- Exhibits flexibility and a team-oriented style.
- Has a good sense of humor and enjoys working with young people.
- Master’s degree in Library Sciences or Library and Information Sciences
- 5-7 years of library leadership experience, preferably in a school setting
ApplicationsInterested candidates should send a cover letter and a resume to R. Highley Thompson, Upper School Director (firstname.lastname@example.org)
Thayer Academy is in the process of designing and building a Middle School Maker Space to open in September 2017. The Coordinator of the Library Maker Space Center manages, develops and delivers innovative maker programming within the creative engineering Maker Space in support of the Academy's Mission. The coordinator is a pioneering and imaginative teacher who will collaborate directly with faculty and students to apply design thinking principles across the middle school curriculum. Reports to the Middle School Director.
- Collaborates with faculty in integrating Design Thinking, Video, Making, Coding, and Robotics into existing curriculum through workshops, seminars, one-on- one sessions, co–teaching and student projects in the Library Maker Space.
- Instructs faculty and students on programming and production topics such as video, photo, 3D modeling, laser and vinyl cutters, electronics, and word working.
- Mentors middle school students in designing and implementing their experiential maker projects.
- Creates and manages making projects and timelines for the Library Maker Space including, calendar of events, program activities, professional development and annual Maker Space Fair.
- Teaches the Library Maker Space Elective Curriculum.
- Researches, recommends, manages and implements the necessary equipment, furnishings and software as related to the Library Maker Space.
- Conveys the Library Maker Space projects thru an online presence and conference presentations.
- Develops policies and procedures for safe use of tools and materials in the Library Maker Space.
- Identifies and reports outcomes in Maker Space Library program and makes improvements to enhance growth and integration.
- Collaborates with Thayer’s technology committee members, other global individuals and organizations participating in the Maker movement.
- Perform other duties as assigned by MS Director.
- Bachelor’s or Master’s degree in Engineering Technology and/or education
- Relevant or transferable experience
Interested candidates should send a cover letter and a resume to Carson Smith, Middle School Director (email@example.com)
The Database Administrator manages, supports, maintain and develops school wide database systems. Coordinate and oversee the use of database systems across campus such as; Blackbaud onProduct suite, FENXT, RENXT, Magnus Health, Naviance, S2 security, Finalsite and others as needed. The administrator will provide direct technical support to staff, database training and communicate professional development opportunities. This is a salaried part-time position. Reports to the Director of Technology.
- Provides strategic management for efficient data flow across Thayer’s databases.
- Input faculty and staff information and maintain all constituent information.
- Support and train all database end users, support includes custom query and report requests.
- Assist current constituents including parents with onProduct suite logon.
- Assist Admissions and Business offices in online enrollment workflow.
- Manage constituent integration between OnProduct Suite, Finalsite and Raiser's Edge.
- Coordinate and execute regular synchronization of data between multiple applications via import and export or custom scripts.
- Develop, revise and maintain custom application programming interface (API ) using SDK at on-api.developer.blackbaud.com
- Develops policies, procedures and regularly runs audits ensuring data integrity and security.
- Collaborates with division Registrars to establish and maintain yearly school schedule, import class schedule from Class A and report card & transcript design.
- Tutors administrative office staff on developing queries to efficiently use the data to analyze trends and increase productivity.
- Participates in K-12 online Blackbaud community and annual conference.
- Chairs Thayer’s data committee monthly meeting and participates in weekly IT meetings.
- Perform other duties as assigned by Director of Technology.
- Bachelor’s degree in Computer Information Systems or similar.
- Minimum 3 years’ experience in administering, reporting and querying Blackbaud databases.
- Proficient in MSSQL, MySQL Crystal Reports, online forms and Microsoft Office Excel.
- Application of best practices to database design and maintenance.
- Experience with scripts, APIs, and data importing/exporting to synchronize information between applications.
- Uphold confidentiality with regard to school records and other sensitive information.
- Excellent interpersonal, verbal, written and team customer support and collaboration skills.
- Robust troubleshooting and debugging skills.
- Detail-oriented management of multiple projects and day to day tasks.
- Ability to lift/move 10 lbs. and occasionally lift/move 30 lbs.
- Specific vision abilities include close vision.
- Regularly required to stand: walk: sit and reach with hands and arms.
Interested candidates should send a cover letter and a resume to Theresa Jay, Director of Technology (firstname.lastname@example.org)
The Alumni House is looking for an Alumni Relations Summer Intern (unpaid). In this role, you will gain valuable office experience including exposure to multiple departments within a Development Office, from Fundraising to Event Planning. You will be responsible for administrative tasks including research, event preparation, and database management.
Are you a Good Fit?
You will be a good fit for this position if you have a willingness to learn, are detailed oriented, and possess a positive attitude.
Day to Day Functions
- Assist with the efforts of internal specialists on targeted opportunities, with a goal of increasing the connection to alumni
- Help collect and update alumni contact information and enter that information into our database
- Solicit alumni with outstanding pledges for FY 17 and FY 18
- Live in the Boston area
- Superior verbal and written communication skills
- Accomplished range of skills from strategic thinking to detailed execution
- Ability to forge relationships internally and externally
- Knowledge of Microsoft Office Suite
Interested candidates should send a cover letter and a resume to Brad Peterson '11, Young Alumni Leadership Giving Officer (email@example.com).